Setting up the Gazebo
The Green Hub gazebo s look fantastic at events, but it pays to know how to set them up!
We have two Gazebos…
- One is 3m x 3m and is the ‘normal’ one for most events
- The other is 4.5m x 3m
- They come with a set of sides each (with door and windows) which works for cold weather or an overnight stop
- They can be joined together – eg for a training event in the garden – with a useful ‘gutter’ and leg clamp kit
- We also have extra secure fittings for tying them down to the ground in bad weather
- Both have bespoke bunting in the Green Hub colours, featuring the ‘little people’ on our logo.
- This was a labour of love by a handful of members and it should be treated with love and care.
- There is a specific order to the bunting – so that the logo colours follow in the correct order – and each of the panels is labelled
This is a simple guide to putting the Gazebo up …
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Other key equipment…
- Large tables (kept at LYC shed)
- Green Hub has 2 x 180cm x 30cm tables that are kept in the BIG shed at Luck’s Yard Clinic (LYC).
- These are perfect as the ‘frontage’ for any Gazebo, as they will take all our leaflets, plants for sale etc.
- It is worth checking well in advance of the day that these are in the shed – they have previously been borrowed by LYC staff who didn’t realise they were ours (typically when we needed them).
- There is also a 3rd table in the shed – it looks much older than ours, but could come in useful for some events. Check with Tone.
- Small tables (kept at Vanessa’s house)
- Vanessa also has 2 smaller tables of the same type – these are useful to but across the back of the Gazebo for stock and so forth
- Table cloths (kept at Vanessa’s house)
- We have 3 GREEN tablecloths, two of which have a Green Hub banner to velcro to the front – it helps to do this 2 handed to get it nice and straight. Looks fab!
- If using two tables, make sure the cloths and banners line up nicely
- There are table cloth clips and weights in the event bag
- Banners (kept at Vanessa’s house)
- We have 2 banners that really dress the stand well – however, they can blow over in the wind
- Be careful as you put them up – 2 handed and horizonal is probably easier – and make sure the pole goes through both the holes in the base. Otherwise the banner tips forward and bends out of shape
- We have some sand / water weights in the BIG shed (black nylon bags with velcro (for the stand pole), and room to hold 2 x 2 litre water bottles
- Please make sure these go back in the correct bags – one for the garden and one for the talks
- Event bag (kept at Vanessa’s house)
- The event bag has all sorts of useful bits and pieces:
- Clip boards x 2 to help write notes / take email details / keep event briefing notes
- Event book – to record messages to be followed up (make sure they are written clearly so that someone knows precisely what to do after)
- Pens
- Box of leaflets
- Poster and leaflet holders
- Tablecloths and banners
- Tablecloth weights and clips
- Bin bags
- The event bag has all sorts of useful bits and pieces:
- Donation buckets and pots (kept at Vanessa’s house)
- Three BIG buckets
- And two POTS
- Always check in advance that it is OK to request donations
- If the event is deemed to be in a public space (eg. the High Street), you need a license
- Fish bowl (kept at Vanessa’s house)
- Useful to house Haribo to give away, or pine cones (or other item) for a ‘guess how many’ competition
- SumUp machine (kept at Vanessa’s house)
- The SumUp machine is a way of taking credit card payments via blue tooth
- Someone at the event needs to have the Sum Up App on their phone (talk to Vanessa for login details)
- Products can be pre-coded for price before the event
- You select the products on the phone (plus any adhoc donation) and go to CheckOut
- It will request their card – they wave it over the SumUp and it should register – check to ensure the payment has gone through
- Paper Bags (kept at Vanessa’s house)
- We have plenty – make sure you have enough for sales