Setting up the Gazebo

The Green Hub gazebo s look fantastic at events, but it pays to know how to set them up!

We have two Gazebos…

• One is 3m x 3m and is the ‘normal’ one for most events
• The other is 4.5m x 3m
• They come with a set of sides each (with door and windows) which works for cold weather or an overnight stop
• They can be joined together – eg for a training event in the garden – with a useful ‘gutter’ and leg clamp kit
• We also have extra secure fittings for tying them down to the ground in bad weather
• Both have bespoke bunting in the Green Hub colours, featuring the ‘little people’ on our logo.
  • This was a labour of love by a handful of members and it should be treated with love and care. 
  • There is a specific order to the bunting – so that the logo colours follow in the correct order – and each of the panels is labelled

This is a simple guide to putting the Gazebo up …

Other key equipment…

• Large tables (kept at LYC shed)
  • Green Hub has 2 x 180cm x 30cm tables that are kept in the BIG shed at Luck’s Yard Clinic (LYC).
  • These are perfect as the ‘frontage’ for any Gazebo, as they will take all our leaflets, plants for sale etc. 
  • It is worth checking well in advance of the day that these are in the shed – they have previously been borrowed by LYC staff who didn’t realise they were ours (typically when we needed them). 
  • There is also a 3rd table in the shed – it looks much older than ours, but could come in useful for some events. Check with Tone.
• Small tables (kept at Vanessa’s house) 
  • Vanessa also has 2 smaller tables of the same type – these are useful to but across the back of the Gazebo for stock and so forth
• Table cloths (kept at Vanessa’s house)
  • We have 3 GREEN tablecloths, two of which have a Green Hub banner to velcro to the front – it helps to do this 2 handed to get it nice and straight. Looks fab! 
  • If using two tables, make sure the cloths and banners line up nicely
  • There are table cloth clips and weights in the event bag
• Banners (kept at Vanessa’s house)
  • We have 2 banners that really dress the stand well – however, they can blow over in the wind
  • Be careful as you put them up – 2 handed and horizonal is probably easier – and make sure the pole goes through both the holes in the base. Otherwise the banner tips forward and bends out of shape
  • We have some sand / water weights in the BIG shed (black nylon bags with velcro (for the stand pole), and room to hold 2 x 2 litre water bottles
  • Please make sure these go back in the correct bags – one for the garden and one for the talks
• Event bag (kept at Vanessa’s house)
  • The event bag has all sorts of useful bits and pieces:
    • Clip boards x 2 to help write notes / take email details / keep event briefing notes
    • Event book – to record messages to be followed up (make sure they are written clearly so that someone knows precisely what to do after)
    • Pens
    • Box of leaflets
    • Poster and leaflet holders
    • Tablecloths and banners
    • Tablecloth weights and clips
    • Bin bags
• Donation buckets and pots (kept at Vanessa’s house)
  • Three BIG buckets
  • And two POTS
  • Always check in advance that it is OK to request donations
  • If the event is deemed to be in a public space (eg. the High Street), you need a license
• Fish bowl (kept at Vanessa’s house) 
  • Useful to house Haribo to give away, or pine cones (or other item) for a ‘guess how many’ competition
• SumUp machine (kept at Vanessa’s house)
  • The SumUp machine is a way of taking credit card payments via blue tooth
  • Someone at the event needs to have the Sum Up App on their phone (talk to Vanessa for login details)
  • Products can be pre-coded for price before the event
  • You select the products on the phone (plus any adhoc donation) and go to CheckOut
  • It will request their card – they wave it over the SumUp and it should register – check to ensure the payment has gone through
• Paper Bags (kept at Vanessa’s house) 
  • We have plenty – make sure you have enough for sales